Each reporting unit must develop and maintain an assessment plan. At a minimum, an approved assessment plan includes:
- Identification of an assessment contact who leads development, implementation, and report completion for their unit. Please email changes in assessment contacts to email@example.com.
- Three clearly stated Student Learning Outcomes (for educational programs) or Performance Outcomes (for academic or student services units) and their relation to the KSU mission and strategic plan.
- Two measures for each outcome, indicating how the data will be collected. Measures may be quantitative or qualitative. For educational programs, each outcome must have at least one direct measure of student learnining (i.e., rubric items, exam items, internship evaluation items, etc.).
- Review this checklist to ensure all criteria are met for Assessment Plan approval.
Each fall, units will provide a report of assessment activity for the previous academic or fiscal year. Depending on the unit’s cohort and the cohort schedule (see Cohort Lists & Schedules), the assessment report may include:
- Summary of analyses for each measure. Results are reported annually.
- Interpretations of analyses and trends related to the outcome.
- Improvements observed and verified with multiple years of data.
- Specific strategy for improvements selected for implementation during the next three-year assessment cycle. Strategies should focus on improving performance or student learning.
Quick Start User Guide
The Improve KSU online system serves as a “central repository” for documentation of assessment and continuous improvement activities. The templates below list the fields included in the online assessment plan and report. The example reports may assist you as you complete the report for your own unit. Templates and example reports are organized by type of reporting unit. The Quick-Start User Guide provides instructions for utilizing the online system.
Student and Performance Outcome Templates, Examples, and ResourcesFor Educational Units:
Improve KSU Online System Guide - Student Learning Outcomes
Student Learning Outcomes & MeasuresStudent Learning Outcome Assessment and Report Template: PDF or Word format
Improve KSU Report - Student Learning Outcome Example
Continuous Improvement Process Map for Educational Units
Academic and Student Services Units:
Improve KSU Online System Guide - Performance Outcomes
Performance Outcomes & Measures
Performance Outcome Assessment and Report Template: PDF or Word format
Improve KSU Report-Performance Outcome Example
Continuous Improvement Process Map for Academic and Student Services Units
For all Units:
Results, Interpretations & Trends, and Strategies for Improvement
Strategies for Improvement
Microsoft Excel Rubric Analysis Template (Blank)
Microsoft Excel Rubric Analysis Template (Example)
Cohort Lists and Schedules
Reporting of assessment and continuous improvement activities follows a three-year cycle, while still maintaining an annual reporting of results. Each unit has been placed into a cohort that will follow a three-year cycle in a staggered fashion. See the Cohort List for your unit’s cohort.
A summary of assessment results for the previous year is reported each fall. However, to foster a strategic perspective in your continuous improvement efforts and allow time for improvements to be observed, the reporting of Interpretations and Trends / Strategies for Improvement takes place every three years.
The Cohort Schedules listed below show the staggered, cyclical pattern of reporting. In the online system, you will only see the reporting elements that are required for your unit in a given year.
The Cohort Lists below contain the cohort placement for all educational programs, departments, and centers within a college. For larger colleges, the units within the college are divided into groups and those groups are assigned to a cohort. The Cohort Schedule applies to all colleges.
- Cohort List - All Colleges
- Cohort Schedule - All Colleges
- Cohort List - Coles College of Business
- Cohort List - College of Humanities and Social Sciences
Academic and Student Services Cohorts
The document below contains the cohort placement for administrative, operational, and student affairs units. It also contains the reporting schedule for these cohorts.
The Assessment Team provides written, qualitative feedback on all assessment plans and improvement reports. Below you will find copies of the feedback forms for educational programs and administrative, operational, and student affairs units.
When you receive the feedback, please make the suggested changes in the appropriate plan and/or report. If you would like to discuss the feedback in more detail, please contact firstname.lastname@example.org to set up an individual or team consultation.
The resources below are intended to support your assessment and continuous improvement activities. Please contact email@example.com to request an individual or team consultation. Also, if you have any additional resources that may be helpful, please share them with us.
- Institutional Review Board's (IRB) page on Assessment/Evaluation vs. Research.
- The 2018-2023 KSU Strategic Plan
- 13 Steps to Creating a Learning Organization
- A Simple Model for Improvement
- An Approach to Designing Changes for Improvement
- The slides for this video presentation can be found here.
- Association of American Colleges & Universities (AAC&U)
- Center for Statistics and Analytical Research
- Lumnia Foundation
- National Institute for Learning Outcomes Assessment (NILOA)
Freqently Asked Questions (FAQ)
- How should I begin?
- What is assessment?
- Assessment is a collaborative effort inside your specific unit that contributes to your unit's success. It's guided by, but not led by the assessment office. Assessment can be qualitative as well as quantitative. Your unit has a mission, vision, and goals; and your assessment plan and assessment activities should help both inform and direct your initiatives in line with those goals. Assessment is one step in the continuous improvement cycle and should never be a burden when done correctly.
- When does this have to be completed by?
- Assessment is a continuous process – a new loop begins after the previous one has been completed. Outcomes and measures should be refined on a yearly basis.
- Why can't course grades be used as assessment?
- Grades can be assigned differently within the same program, the same course, and even the same instructor. Faculty tend to teach courses best suited to their style, and comparing grades across various sections can be unfair. Assessment is used to measure long-term learning outcomes – beyond graduation and employment – not end-of-course results.
If you have other questions not explained here, send them to firstname.lastname@example.org